Wheelhouse Studios

Easy by design.

Meet Wheelhouse Studio

A design subscription service built for schools by real people

A design subscription service built for schools by real people

We specialise in design, media capture and website support – helping schools communicate their story consistently across platforms and throughout their community.

What's included when you subscribe

What's included when
you subscribe

Everything you need,
all in one place.

Everything you need, all in one place.

Wheelhouse studios supports your school across design, media and web through four key services to keep your visual identity aligned.

Design Requests

Newsletters, enrolment materials, campaigns, signage and everyday school documents.

Website Care

Ongoing website updates, content adjustments and structural refinements across your school website.

Onsite Media Capture

Photography and video captured on campus and delivered within your allocated term capacity.

Design Unification

Maintaining visual consistency across documents, campaigns and digital platforms.

What this looks like in practice

View Design Archives

View Design Archives

Design Subscription

Ongoing design support mapped
to your real calendar and priorities

Newsletters

Event materials

Website content & layout updates

Campaign graphics

Social media assets

Enrolment assets

Banners

Photography

Senior jackets

Staff documents

Flyers & advertisments

Short-form video

Brand stationery

Deck slides & templates

+more everyday school needs

Design Subscription

Ongoing design support mapped
to your real calendar and priorities

Newsletters

Event materials

Website content & layout updates

Campaign graphics

Social media assets

Enrolment assets

Banners

Photography

Senior jackets

Staff documents

Flyers & advertisments

Short-form video

Brand stationery

Deck slides & templates

+more everyday school needs

Special Projects

Larger, one-off initiatives
delivered separately

Prospectuses

Website rebuilds

Campus signage

School maps

Brand refreshes

Special Projects

Beyond the everyday

Larger initiatives – such as website rebuilds, prospectuses, signage systems, school maps or brand refreshes – are scoped separately as Special Projects.

This allows for dedicated time, focused planning and delivery at the right scale.

These projects are quoted separately to ensure they receive the depth and attention they deserve.

The Process

A simple way to work together

A structure designed to remove confusion and keep your school communications on track.

Subscribe

A term-based plan aligned to your school calendar and priorities.

Request

Submit requests through Design Desk, our shared portal. Priorities and timelines are confirmed upfront.

Receive

Delivered within agreed timeframes, with room for feedback before final files are supplied.

Built on four foundations

Design Desk

Access to one shared portal for all design work and requests.

Fixed-term rates

A single rate built around how schools operate.

Steady delivery

Designs stays aligned, familiar, and consistent over time.

Flexible by design

Built to support changing priorities, without resetting or starting over.

Why Wheelhouse exists

Wheelhouse was founded with the intention to help schools shape and tell their story. Our approach draws from experience within the education sector to inform how the studio delivers design, media, and web support for schools to connect with their community.

With a clear understanding of how a school is seen and experienced, we support your staff with care – reducing pressure and giving time back each term.

a blurry image of a rainbow colored background

Pricing

One subscription,

endless stories

One subscription,

endless stories

If this structure fits your school, here's the investment.

Working with Wheelhouse

A term-based design structure for schools.
One rate. One request desk.
Steady delivery across the term. Built around your school calendar.

The Design Subscription

Ongoing term-based design support
Website updates and ongoing care
Onsite photography and video
Visual consistency across platforms
One shared request portal
Planned delivery across 10 weeks

Enquire about availability

Larger one-off builds are scoped separately as Special Projects.

Term-based by design

One clear rate, aligned to the school term. Designed
to match how schools plan, budget, and prioritise work across a term.

One clear rate, aligned to the school term. Designed to match how schools plan, budget, and prioritise work across a term.

Simple to begin

50% upfront to confirm your place.
The remaining 50% is invoiced halfway through the 10-week term.

Questions Schools Often Ask

What is the Design Subscription?

The Design Subscription is an ongoing design partnership aligned to the school term. It provides steady support for everyday communications, website updates, and onsite media capture without quoting each item as a separate project. You work directly with the founder, with context carried forward so design stays consistent term after term.

What does the subscription include?

The subscription supports steady school communication across a term. It includes: Design Support Everyday materials such as newsletters, event communications, enrolment assets, templates, internal documents, and campaign graphics. Website Care Ongoing updates, layout adjustments, and content changes as needed. Onsite Media Capture Up to 15 hours per term for photography or short-form video (including filming and editing). Special Projects Larger initiaties – such as prospectuses, signage systems, brand refreshes, school maps or website rebuilds – are scoped separately so steady term delivery remains protected.

What does onboarding look like?

Each subscription begins with Design Unification. This is a structured review of your existing materials, messaging, and priorities. We align on visual consistency, clarify focus areas for the term, and set up your Design Desk portal. From there, work moves steadily across your 10-week term.

How do we submit requests?

Requests are submitted through the Design Desk, our shared client portal. Each request is reviewed within 48 business hours and assessed for scope and complexity. Priority and delivery timing are then confirmed. To maintain steady delivery, work moves through a shared queue, with one item actively in production at a time. Typical timeframes: - Simple: 2-3 business days - Standard: 5-8 business day - More involved: 12-20 business days Exact timing is confirmed once a request has been reviewed.

How do revisions and feedback work?

Revisions are included as part of delivery. Work moves through clear feedback rounds before being marked complete. If a request changes direction, it may be treated as a new item so timelines remain fair and predictable.

How does onsite media capture work?

Each term includes up to 15 hours for photography or short-form video. This allocation covers: - Filming time on campus - Editing time off-site Time can be distributed flexibly across the term – for example, event coverage, enrolment campaigns, website imagery, or storytelling content. Before each session, we confirm estimated hours so you always know what remains. Additional media time can be scoped separately if needed.

How does payment work?

The subscription runs across 10 active school weeks, aligned to your term calendar. Work pauses during school holidays unless otherwise arranged. Each term is invoiced at the beginning of the term: - 50% due upfront - 50% due mid-term Continuing is a term-by-term decision.

Can we continue next term?

Yes. The subscription is designed to support schools across multiple terms, so communication remains consistent and structured over time. Continuing is always a term-by-term decision.

Will we be able to reuse the designs created?

Final designs are supplied in formats suitable for school use (print-ready or web-ready). Where appropriate, editable versions may also be provided so your team can update simple details internally.